Nebim V3 e-Transformation Solutions

Manage All Your e-Document Processes from a Single Platform

In Turkey, e-Invoice, e-Archive Invoice, e-Dispatch Note, and e-Ledger applications have become mandatory for businesses. With Nebim V3 ERP, all these e-document processes work directly integrated -- no separate portals or software needed. Through GİB (Revenue Administration) approved integrators, document creation, sending, receiving, and archiving operations are automated.

With this integration, your sales invoices are automatically converted to e-invoices, incoming e-invoices are matched with current accounts and recorded. The e-dispatch note obligation is met during shipment processes, and accounting records are reported to GİB in e-ledger format. Manual data entry is eliminated, error rates drop, and legal compliance is secured.

What is e-Invoice?

e-Invoice is the legally equivalent electronic version of paper invoices, created and transmitted in UBL-TR (Universal Business Language) format through the GİB (Revenue Administration) platform. Businesses registered in the e-Invoice system exchange invoices electronically with other registered taxpayers, eliminating the need for physical document exchange. In Nebim V3, sales invoices are automatically converted to e-invoices at the point of issuance, while incoming e-invoices from suppliers are matched with purchase orders and current accounts for seamless recording.

The system provides complete status tracking for each invoice -- including accept, reject, and cancel workflows. Businesses above the mandatory revenue threshold are required to switch to the e-invoice system, and Nebim V3 ensures this obligation is met without any additional manual steps. All e-invoice data is stored digitally for the legally required retention period, and historical documents can be queried instantly from within the ERP.

What is e-Archive Invoice?

e-Archive Invoice is designed for invoices issued to recipients who are not registered in the e-Invoice system. This covers B2C (business-to-consumer) transactions such as retail POS sales, e-commerce orders, and services provided to individual customers. Instead of printing physical invoices, the e-Archive system generates electronic documents that can be delivered to customers via email or SMS.

In Nebim V3, e-Archive invoices are created automatically at the point of sale -- whether at a physical store register or through an online sales channel. The system handles bulk invoice generation for high-volume retail operations, digital delivery to end customers, and long-term archiving that meets GİB's legal storage requirements. This eliminates paper costs, accelerates post-sale processes, and provides a complete digital audit trail for every consumer transaction.

What is e-Dispatch Note?

The e-Dispatch Note (e-İrsaliye) is the electronic equivalent of the paper dispatch note, mandatory for documenting the movement of goods during shipment. Whenever products leave a warehouse or distribution center, an e-dispatch note must accompany the shipment to prove the legitimacy of the transport. In Nebim V3, the e-dispatch note is automatically created when a shipment is approved in the warehouse management workflow, pulling item details, quantities, and recipient information directly from the order.

Incoming dispatch notes from suppliers are also received electronically and verified against purchase orders before goods are accepted into inventory. This two-way integration ensures that both outbound and inbound logistics are fully documented, reducing disputes with logistics partners and providing instant visibility into shipment status. The system supports scenarios such as partial shipments, multi-stop deliveries, and inter-branch transfers, all within the e-dispatch note framework.

What is e-Ledger?

e-Ledger (e-Defter) is the electronic format of the journal (yevmiye defteri) and general ledger (defteri kebir) that businesses are required to maintain by Turkish commercial law. Instead of printing and notarizing physical ledger books, companies submit their accounting records in XML format to GİB on a monthly or quarterly basis. Each submission is sealed with a qualified electronic signature or financial seal, and a berat (summary hash) is uploaded to GİB as proof of submission.

In Nebim V3, the e-Ledger module compiles all accounting entries -- from sales and purchases to payroll and depreciation -- into the required XML format automatically. The accountant reviews the generated ledger, applies the digital signature, and submits the berat through the system. Period-end closing, berat generation, and GİB submission are handled within a unified workflow, eliminating the need for separate e-ledger software. This ensures that the accounting records remain consistent with the operational data in the ERP and that all legal deadlines are met without last-minute manual preparation.

• Seamless connection with GİB-approved integrators
• Full integration with sales, purchasing, and shipment processes
• Automatic document creation and matching
• Digital archiving with legal retention period support
• Centralized e-document management for multi-company structures
• Bulk invoice sending and status tracking

Related Resources

• Finance Module -- Accounts receivable, banking, and IFRS reporting
• Nebim V3 ERP -- Enterprise Resource Planning platform
• Warehouse Management -- Inventory, shipment, and logistics processes